Apps

Business champions and other designated members of staff can amend and update the pages they own on the Portal using the content management system, Contensis.

Access to Contensis is managed by the digital platforms team in External Relations. To request access, email webrequests@solent.ac.uk.

Need help?

If you're having problems using Contensis, please email webrequests@solent.ac.uk.

You will need to log in using your University email address and network password.

Need help?

If you are having problems accessing your email online, please contact the ICT service desk.

Need help?

If you're having problems accessing your files on OneDrive, please contact the ICT service desk.

Solent Drive is the main resource for managing documentation across the University.

You can:

• Share, find and upload documents more efficiently using a commonly understood ‘filing’ system.
• Access documents anytime, anywhere from multiple devices online.
• Access current and previous versions of uploaded documents.
• Access live, up-to-date versions of documents, eliminating the need to share multiple copies.
• Save time with fast and powerful document search.

Need help?

If you are having problems using Solent Drive, please contact the ICT service desk.

Managers are also able to view and authorise holiday, other absence notifications, overtime claims, and view and shortlist applicants for vacancies.

Log in to MyView using your network user name and password.

Need help?

If you are having problems using MyView, please email my.view@solent.ac.uk.

Search by entering all or part of a keyword, or filter by department.

Click on the column headings to sort contacts, eg, alphabetically by name or job title.

You can also add regular contacts to your favourites by selecting 'Add to favourites', at the end of each row - when you next use the phone book, it will load showing your favourite numbers by default.

Need help?

If you are having problems using the phonebook, please contact the ICT service desk.

You can access the timetable app either by using the full desktop version, or via an iCal feed, so you can download your individual timetable to the calendar on your mobile device.

You can also book teaching/meeting rooms using the timetable app.

Need help?

If you're having problems using the timetable app, please contact the timetabling and rooming team by email: tar@solent.ac.uk.

The University's admissions and enrolment team can create and manage interview booking slots for applicants who have applied to the University through UCAS.

Need help?

If you're having problems using the UCAS interviews app, please contact the ICT service desk.

Gifts, entertainment and hospitality include the receipt or offer of gifts, meals or tokens of appreciation and gratitude, or invitations to events, functions, or other social gatherings, in connection with matters related to our business.

Sign in using your usual Novell login.

Further guidance on gifts and hospitality

Need help?

If you're having problems using the app, please contact the ICT service desk.

Managers are also able to view and authorise holiday, other absence notifications, overtime claims, and view and shortlist applicants for vacancies.

Log in to MyView using your network user name and password.

Need help?

If you are having problems using MyView, please email my.view@solent.ac.uk.

Purchase orders should be used when purchasing anything from a University approved supplier. All orders must be raised in advance of the goods or services being supplied. Purchase orders can only be raised by authorised members of staff.

Purchase orders are raised using the Focal Point website.

Need help?

If you're having problems using FocalPoint, please contact finance.systems@solent.ac.uk.

The VTS schedules and pay claims app provides employees on variable hours contracts with online access to view their work schedules and view and submit pay claims.

Log in using your network username and password.

Need help?

If you're having problems using the VTS system, please email vts@solent.ac.uk.

Designated members of staff within each faculty and service can order stationery supplies online through Banner.

Need help?

If you're having problems using the stationery ordering website, please contact finance.procurement@solent.ac.uk.

The attendance app uses SEAts and allows academics to track student attendance on the units they teach.

Need help?

If you have any problems using the attendance app, please contact attendance.monitoring@solent.ac.uk.

You must obtain ethical clearance before any research project or enterprise activity can commence and potential human participants can be approached.

The ethics app asks you a series of questions relating to your project. The app will then analyse your responses and either give you clearance or will give instructions on what you need to do to gain ethical clearance.

You can also view a list of ethics forms you have completed and edit them as appropriate. 

More information about ethics

Need help?

If you're having problems with the ethics app, please contact the ICT service desk.

Academic staff are required to upload the standard University grade mark entry form, which is supplied by your School. 

Need help?

If you are having problems uploading results, please contact the School administrative officer in the first instance.

If you continue to have problems, please contact the ICT service desk.

Students are able to submit information required for placement/work-based learning requests. As part of its duty of care to students, Solent aims to ensure the safety of students - students can only go on a placement once it has been approved.

Need help?

If you're having problems using the placements app, please contact placements@solent.ac.uk.

Planera allows you to check, amend and submit your unit delivery information to the timetabling and rooming team so academic timetables can be built.

Need help?

Download the Planera user guide or see the Planera page.

If you're having problems using Planera, please contact tar@solent.ac.uk.

Pure has replaced SEA as the Open Access repository for Solent. Your public-facing researcher profile is also managed from here.

Need help?

If you are having problems with Pure please email pure@solent.ac.uk.

Need help?

If you're having problems using the new student records system, Gateway, visit the Gateway support pages or contact: askgateway@solent.ac.uk.

Need help?

If you are having problems using the student records system, Quercus, please contact: quercus.project@solent.ac.uk.

You can access the timetable app either by using the full desktop version, or via an iCal feed, so you can download your individual timetable to the calendar on your mobile device.

You can also book teaching/meeting rooms using the timetable app.

Need help?

If you're having problems using the timetable app, please contact the timetabling and rooming team by email: tar@solent.ac.uk.

Designated members of staff can raise routine requests for maintenance issues to Estates and Facilities using this online system.

It is vital as many requests go through this channel as possible, to allow Schools and services to monitor requests being made for their staff/areas and monitor the work being charged back.

If your request is urgent, contact the Estates and Facilities help desk directly on ext 5678.

Need help?

If you are having problems using the maintenance request system, please contact the Estates and Facilities help desk: estates.admin@solent.ac.uk.

Use the Solent Reuse Portal on Planon to advertise and claim office items such as furniture and stationery which are surplus to requirements, for use on campus and at home.

Simply log in to Planon with your University log-in name and password and add the Reuse Portal to your Planon homepage by clicking on the cog on the top right of the screen and selecting the Solent Reuse Portal gadget from the toolbar.

Instructions on listing and claiming items are in the Solent Reuse Portal guide.

Designated members of staff can book car rentals for University-related business trips.

You must book your car rental online using Enterprise's ARMS system. You'll need a user ID and password to access the system - email finance.procurement@solent.ac.uk with your email address, contact number and department and they will issue you with your login details.

More information on using the system is in the business travel section.

Need help?

If you're having problems using the ARMS system, please email the procurement team: purchasing@solent.ac.uk.

All business travel must be booked through the University's travel management company, Diversity Travel Ltd.

Designated members of staff within each School and service have access to the system to book travel.

Need help?

If you need help with travel booking, contact travel.procurement@solent.ac.uk.

You will need to register using your University email address, and you'll be asked to create a password.

Need help?

If you are having problems using the online shop, please contact the income team: income.team@solent.ac.uk or call 023 8201 9970.

Staff can use the Print Centre online shop to order printing work and paper supplies from the Canon print centre.

You can:

• Browse available products.
• Upload the documents you want to be printed.
• Choose printing and finishing options and proof each order before purchasing.
• Check your order history at any time (you also receive email notifications throughout the order, production, and delivery process)
• Use the address book to avoid entering an address each time you want to ship an order to someone - just select the recipient from your address book during the checkout process
• Re-order products.

Need help?

If you're having problems using the Print Centre online shop, please contact printcentre@solent.ac.uk.

Need help?

If you are having problems using the app, please contact the ICT service desk.

You can view pending print jobs and also use the web print functionality which enables printing from laptop, wireless and unauthenticated users without the need to install print drivers.

Need help?

If you're having problems using the PaperCut print usage app, please contact the ICT service desk.

Tableau displays management information in a digestible format so users can read and interpret easily.

Need help?

Links to Tableau tutorials and user guides are available on the management information page. 

If you're having problems using Tableau, please contact business.intelligence@solent.ac.uk.

Need help?

If you are having problems with essentials training on SOL, please contact ltu@solent.ac.uk.

The University uses an online recruitment system to manage the recruitment process of new employees. Users can create vacancies and view and track the status of each vacancy.

Need help?

Download the recruitment set-up guide

If you're having problems using the recruitment system, please contact the ICT service desk.

Solent Marketplace has replaced the old noticeboard. If you have something to sell or give away, place the details on Solent Marketplace on Yammer for anyone who might be interested.